Terms and conditions
Online registration will close on August 1, 2023. If maximum capacity is reached before this date, the conference registration will be closed prior to this deadline.
Participation is not guaranteed until the full payment of the registration fee is received.
Participants will receive a confirmation email from our registration system after successful conference registration. The confirmation email serves as the invoice for the registration fee (including information about what part of the fee is VAT).
Please print a copy of your confirmation to be shown at the conference registration desk.
Modification or Additional Tickets
If you wish to modify or purchase additional tickets, please contact the conference organizers at EFA2023@groups.vu.nl.
For events that have limited availability, places will be given to those who pay first.
If you are unable to attend, you are welcome to nominate someone else to attend in your place at no additional cost at least one week prior to the start of the conference (i.e., by Wednesday August 9, 2023). Please advise about substitutions by writing to the conference organizers at EFA2023@groups.vu.nl. Please note:
Any substitution that is not communicated in writing will not be considered valid.
Financial matters must be handled between the registered individual who is not attending and the individual who is substituting.
The substitute is not entitled to cancellation and refunds.
Cancellation Policy and Refunds
We understand that members who have registered for the conference may have to cancel their registrations due to unforeseen circumstances. While we try to accommodate cancellations to the best of our ability, any cancellation, especially late ones, put the EFA 2023 in a difficult situation. Due to the size of the conference, we have to make many arrangements well in advance and, therefore, cancellations come at a cost to the EFA 2023. Consequently, the EFA 2023 organizers have developed a cancellation and refund policy that takes into account the needs and preferences of the conference and the participants. As such, please note that cancellation requests for an already confirmed registration will be processed according to the following schedule.
Cancellations need to be made in writing to the conference organizers. Refunds will only be made to the payment method originally used to purchase the ticket. We are not responsible for potential differences in the exchange rate. Taxes are not refundable.
An administrative fee of EUR 40 will be withheld from all refunds:
- Full refund: before July 15, 2023, your time
- No refund: after July 15, 2023, your time
If payment has already been made, credit card disputes cannot be used to obtain a refund. In order to receive a refund, you have to follow the procedure described above.
In the event that the meeting is canceled by the EFA 2023 Organizing Committee, or for any reason or any factor out of the control of the Organizing Committee, such as force majeure, natural disasters, weather conditions, acts of terrorism, or any other cause beyond the control of the EFA 2023 Organizing Committee, which results in the EFA 2023 Annual Meeting not taking place; the EFA 2023 Organizing Committee will try to make all possible efforts to reschedule the Annual Meeting. In such cases, it is entirely the decision of the local EFA 2023 Organizing Committee to decide on the refunds of the registration fee. The liability of the organizers shall be limited to the refund and they shall not be liable for any other loss, cost or expense, however caused, incurred or arising. In particular, the EFA 2023 organizers shall not be liable to refund any travel or hotel costs incurred by delegates or their organizations.
Delegates and accompanying partners are advised to take out comprehensive insurance, including travel insurance.
Any collection costs incurred will be the responsibility of the debtor.
Privacy Protection at Vrije Universiteit Amsterdam
Vrije Universiteit Amsterdam is committed to protecting your privacy and keeping your personal data secure. Your personal data will be processed in accordance with the General Data Protection Regulation (GDPR) and other applicable laws and regulations. For more details information please visit the VU privacy statement.
The EFA 2023 Organizing Committee will not accept any liability for death, injury, any loss, cost, or expense suffered for any person (including accompanying persons or partners or attendant caregivers) in or outside of the conference locations. In particular, the organizers will not accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. Nor can the organizers accept liability for losses suffered by reasons of war, including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical, or electrical breakdown within any premises visited by delegates and/or partners in connection with the meeting, nor losses suffered for reasons of industrial disputes, governmental action, registrations or technical problems, which may affect the services provided in connection with the meeting.